The Files of the School of Electronic Information Engineering of BJTU NO:11[2012] Of SEIE

The management regulations of SEIE international cooperation special work

 

      In order to further standardize the management workflow of college undergraduate international exchange programs and establish information sharing mechanism of undergraduate international exchange work, we specially formulated "The management regulations of SEIE international cooperation special work."

 

1. Undergraduate joint training project

1.1 Establish a special working group of undergraduate international exchange

 

Leaders: The Vice president in charge of international exchanges, the vice president in charge of undergraduate teaching, deputy secretary in charge of ideological education of undergraduate students.

Members: Foreign affairs Secretary, Chief of teaching, undergraduate counselor.

 

1.2 Establish information sharing mechanism

 

    Establish a mail group, including the vice president in charge of international exchanges, the vice president in charge of undergraduate teaching, deputy secretary in charge of ideological education of undergraduate students, foreign affairs secretary, chief teaching undergraduate counselor, sharing the information involved in international exchange to ensure that projects and data synchronization.

 

1.3 The flow of Undergraduate international exchange activities

1.3.1 Build up a new project

        Project contact

 

       Contact with foreign high-level universities, including the negotiations of "2 +2", "3 +1", "3 +1 +1", "3 +2" joint training and other forms of undergraduate international cooperation projects.

       Person in charge: the Vice-President in charge of international exchanges, foreign affairs secretary.

 

       Course suiting

 

       In the process of creating a new project, make up a training program and course suiting based on the specific circumstances of each school

      Person in charge: the Vice-president in charge of undergraduate teaching, teaching branch.

      Participants: Foreign affairs Secretary, three professional teachers of the   communications, automation, electronic majors .

 

       Sign up the agreement

 

       Contact with the International Office, signed up the joint training cooperation agreement with foreign partner schools .

       Person in charge: the Vice-President in charge of international exchanges, foreign affairs secretary.

 

1.3.2 Propaganda work

 

       Make the promotional materials and preach the international exchange programs  to college students.

       Person in charge: deputy secretary in charge of undergraduate education and ideology management, undergraduate counselor.

       Participants: Foreign affairs Secretary.

 

1.3.3 Registration and material preparation

        (1) Sends a notification and organize registration

 

        Foreign Secretary will sent to the undergraduate counselor the abroad partner institutions registration information (including start and end registration time,required materials, related processes, etc.), the counselor send related notifications to students, and organize students’ enrollment, collect enrollment student information.

        Leader: undergraduate counselor.

        Participants: Foreign affairs Secretary.

 

        (2)Collect and send the material

 

        Undergraduate student enrollment information will be sent to teaching subjects, who should provide the required Chinese students abroad transcripts, students should go for Academic Affairs and make the English transcript; counselors need to help students prepare ideological education enrollment evaluation, file proof, proof of employment and other necessary materials abroad, unified sent to partner universities abroad after the materials are available.

        Leader: undergraduate counselor.

        Participants: Teaching branch.

 

1.3.4 School Assessment

        (1) Academic ranking

 

        According to the needs of foreign partner universities, teaching branch will rank the enrollment student scores .

        Leader: Teaching branch.

 

        (2) Organize Interview

 

        The vice president in charge of international exchanges organize experts to take part in the student enrollment interview.

        Person in charge: the Vice-President in charge of international exchanges, foreign affairs secretary.

        Participants: the Vice President in charge of undergraduate teaching, deputy secretary in charge of undergraduate education and ideology management, teaching branch, undergraduate counselor.

 

        (3) A comprehensive evaluation

 

        Make a comprehensive evaluation based on the learning and interview results,  the evaluation will be sent by the Foreign affairs Secretary to the foreign partner universities.

        Person in charge: the Vice-President in charge of international exchanges, the vice president in charge of undergraduate teaching, foreign affairs secretary.

 

1.3.5 Sign up the abroad agreement and determine the abroad list

 

        Foreign Secretary admission results will be sent by the foreign partner university to the undergraduate counselors, counselors notify admitted students. Teaching branch   signed abroad agreement with students, make the retention procedures, and determine the final list of students studying abroad.

        Leader: Teaching branch.

        Participants: Foreign affairs Secretary, undergraduate counselor

 

1.3.6 Students management during studying abroad

 

        During the students studying abroad, undergraduate instructors serving as their contact person should take responsibilities: First, instructors should have a comprehensive understanding of the exchange students studying and living conditions, require students to make a graphic summary report at least once a month and notify the instructor before returning; second, instructors should provide advisory services; third, the students’ whereabouts after exchange program will be mastered and collected.

        Leader: undergraduate counselor.

 

2. Short-term exchange programs of teachers

2.1Sign up Projects

 

        Contact with foreign high-level universities, discuss foreign experts short lectures cooperation projects , arrange lectures schedule.

        Person in charge: the Vice-President in charge of international exchanges, foreign affairs secretary.

 

2.2 Determine the course

 

        Graduate students: Depending on the setting of special courses in English, identify foreign experts to teach courses,provide English syllabus.

         Leader: the vice president in charge of Graduate students training, professors of related disciplines.

        Undergraduate students: determine foreign experts’ teaching courses in English and provide English syllabus according to international training programs.

        Person in charge: the Vice-President in charge of undergraduate teaching, Professors of related responsibilities, teaching branch.

 

 2.3 Organize teaching

 

        Arrange courses, classes, exams, graders, results entry and other teaching activities for foreign experts.

        Leader: Graduate Division, teaching branch.

 

2.4 Receive visiting

 

         Foreign experts accommodation should be arranged by the Foreign Secretary; if foreign experts have the demand of visiting to broaden students’international horizons, increase exchange opportunities for students with internationally renowned experts, counselors should organize students and determine the student-oriented guided tour program.

        Leader: Foreign affairs Secretary, graduate instructor, undergraduate counselor.

        Keywords: international exchanges

        Office of Electronic Information Engineering College,  November 27, 2012 issued